There are some things that should be the content of your rental proposal, although in some cases the sections include can be different depending on your need. Many templates available are easy to use and you can just pick whatever suitable to your need. However, knowing what to write in your proposal, more than just what sections to include, is also important.
Decide what kind of renewal you want to use for the agreement. You should decide the initial term first, and the renewal can be a regular month-to-month after the term ends. The other option is by making an automatic renewal, which means the leasing will continue in the same initial term if the tenant doesn’t make any confirmation within 30 days after the term ends. If you don’t want to make any renewal, then it is also okay. You can just leave without any renewal regulation.
When you are offering a building, don’t just offer it without telling the tenant what the function is. Every building has different functions depending on the facilities. So ensure you put this information in your proposal to let the tenant knows what kind of building you are offering.
Determining the rent cost should be suited with your renewal option. If there is an ongoing renewal, then the rent might have some increases, if necessary.
List all of the things included in the rent cost. So by paying the rent, the tenant can use certain facilities without having to pay extra costs.
There is usually some exclusion, which are the things excluded from the rent cost. This will help the tenant easily understand what is included and excluded.
Complete your proposal with by providing some other items the tenant can decide before coming to an agreement below this section.
Once both parties agree, this agreement is only a good way of getting started for both parties to create another agreement later when both of them make a deal.
It is very important to state at the end of your proposal that this document is not a final agreement. This rental proposal is just a tool to invite the tenant for discussing with the landlord to design a formal agreement. That is why this is not a detailed proposal. The tenant would be invited to negotiate outside of this proposal and make the more formal document. You can actually make this proposal as an offer, then the tenant need to give an answer, whether it is a No or a Yes by calling or sending email so that further actions from both parties can be taken.
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